I'm interested in sending my daughter to Camp Kaper Hollow. What do I do? If general registration is not open, email us and we'll add you to our email list. If general registration is open, simply fill out the form on our website to register your child. Email: [email protected]
Does my daughter have to be a Girl Scout to attend camp? Do I have to be a Girl Scout to volunteer? No! Any girls entering 1st-6th grades can attend camp. Rising grades 7-9 can assist as Day Camp Aides ("DCAs"), rising 10-12 graders can assist as high school volunteers, and any adult (high school graduate and older) can assist as an adult volunteer. We will help you register your child or yourself with Girl Scouts for compliance purposes, but this registration does not commit you to a troop or Girl Scout events outside of Camp Kaper Hollow.
I'd like to volunteer! What do I do? We're happy to have you! If volunteer registration is open, you can fill out a form on the Adults or High School tabs. If registration is not open, please email us at [email protected]. We'll add you to our list and keep you informed of the upcoming camp year.
Do volunteers have to register their campers or DCAs again during the general registration process? No, once you register yourself as a volunteer, we'll send you a link to register your campers and DCAs. There is nothing else you need to do to reserve your campers' spots once you complete this early registration.
How do I improve my child's chances of getting into camp? Volunteer! Your first camper and Tagalong (child too young to attend camp) are free; any others are only $50, and you guarantee a space for your campers at Kaper Hollow.
How does the camp registration process work? Adult and high school volunteer registrations open first. Our ability to accommodate campers hinges entirely on the number of volunteers who dedicate their time to Kaper Hollow. Volunteers get to register their campers (children, grandchildren, siblings, etc.) during this time and ensure their spots at camp. Once general registration opens to everyone, campers are admitted on a first come, first serve basis and placed into camp units based on the grade they're entering in the fall. All grades start with the same number of available spots and fill first with volunteers' campers, then with general registration, first come, first serve. Once a grade unit reaches capacity, further registrations for that grade will be waitlisted.
How do I know you received my registration form(s)? At the bottom of the registration forms, there is an option to "Send me a copy of my responses." Click that button, and you will receive a copy of your form at the email address you provided, thereby providing you proof of submission. Please do not fill out another registration form for the same camper, because this creates duplicates in our database. My child was waitlisted. Now what? Registrations get waitlisted in the order they're received once we've reached capacity for that grade level. If more volunteers join us during the general registration period, we can open more camper units and admit more girls. New camper units get added based on the size of the waitlist for the grade, with the largest waitlist getting the first new unit.
One child was admitted but her sibling was waitlisted. How did this happen? See above for how our registration process works. Our capacity goes by grade level. Every year, some grades fill within hours while others take longer to fill.
Why have I received a confirmation email for one child but nothing for another child? Because our registrations are first come, first serve, confirmations are, too. Our registrations fill up fast, so we could receive multiple registrations between each one you submit. Likewise, camper and Day Camp Aide ("DCA") registrations are handled separately, so if one sibling is registering as a camper and another as a DCA, you will receive responses at different times. If you haven't heard from us in 48 hours after your first confirmation, email us at [email protected].
How do payments and refunds work? Parents can pay for admitted campers and DCAs by check or online using the Cheddar Up payment app. Details for both options will be provided in your camper's acceptance email. Payment is requested within 7 days of acceptance notice. Full refunds for cancelled registrations are available until the date stated in your acceptance email. After the refund date, families can receive a refund if they find a camper who will attend in their child's place; otherwise, no refund is available, because camp directors have already made purchases for the camper.
My plans changed and I need to cancel. What do I do? Contact us IMMEDIATELY at [email protected]. If you're within the window for a refund, we'll void your check or refund your payment in Cheddar Up, depending on how you paid. Please contact us even if your plans change outside of the refund window: if there is a waitlist for your child's grade, we'll try to replace your child's spot with a waitlisted camper, in which case, we could refund your payment.